Minutes

Greater Laguna Coast Fire Safe Council

Minutes for April 11, 2002

Emerald Bay Community Center

Facilitator – Carole Zavala, CZ Associates

I Welcome and Introductions – David Horne

Carole Zavala, Facilitator

David Horne

Randy Marsile– So Cal Edison

Wayne Peterson

Mike Macey - LB Fire Dept

Mark Baker - LB Fire Dept

John Fox

Gene Cooper

Pat Cooper

Ken Crumley

Beverly Farrier, Recorder

II Red Flag Patrol Update & Progress Report – Next Steps

Meeting with the Laguna Fire Dept and the OCFA Results:

1. The Council is ready for volunteer recruitment:

·The Laguna program will coordinate along same stages as the OCFA Red Flag Program

·Mark Baker has secured State guidelines.

·Volunteer application process to be designed, including the applications and training

procedures, dates, etc.

·Volunteers will go through a three-hour training process.

·Two-hour/two-person patrols are planned.  There should be a practice, “Dry Run” after training, then on-going practice drills.

·Follow-up assessment after each patrol should be done.

·At completion of training, volunteers will be given supplies, etc.

·Businesses, schools, etc could be designated to post flags for actual Alert (Stage 3).

2. Comments, Suggestions:

·Identify high risk areas to distribute flyers for volunteers, e.g., community associations, seniors, previously burned areas in city.

·Use city flyers/schedules for advertising – see City Clerk for applications.

·Use local newspapers for advertising.

·Recruitment budget of $1,000 established, moved by Wayne Peterson, seconded by Pat Cooper, approved by Council members.

·Flags:

·Cost for 3’x5’ flags – David will be seeking estimates.  Suggestion:  Celia Vanderpool –flag company – (949) 498-4696.

·Need special design/logo on the flags.

·Need some small magnetic flags for cars.

·Consider changeable sign at entry to Canyon to alert visitors—CDF has them—needs to say something specific, such as “Fire Alert”

·Flags only to go out at Stage 3 alerts

·Goal is to have this all ready by Labor Day, or sooner (July 4)

·Wayne suggested that, prior to advertising, go to City Council and update them on the project so it can receive public input, which in turn will give added publicity

III Booth Opportunity at Disaster Resistant California – May 6-8

1. May 6-8, City of Industry, the California Disaster Resistant Conference will be held.  Our Fire Safe Council in Laguna has been asked to participate—man a booth and be available to answer questions.  Mark and Pat voiced interest.  David will follow up.

IV By-Laws

1. Bylaws drawn from San Diego Fire Safe Council—not seen by attorney yet

2. 3.8       changes – OK

3. 3.11     meeting time for directors – “or as determined by the Board”

4. 3.19     also to include “such action by written including email and fax.”

5. 4.5       also to include ”lack of attendance” after disqualification, lack . . ., or otherwise . .

6. David moved to approve the corrected by laws, subject to review by an attorney.

Motion to approve By-laws moved by Wayne, seconded by Pat.

Approved by members.

V Other Business

1. Need to recruit a Board of Directors

·Focus is on being a Director-driven organization, no dues, all volunteers.

·Five to eleven Directors, initially 7 members should be select.

·Need to define the umber of hours required of Board members.

2. Publicize the need for new Directors and add this item to next meeting agenda.

3. Make clear responsibilities and qualifications and list benefits of serving on the Board.

4. Directors could be selected from Special Interest Groups including:

·Insurance industry- agents in town who have an interest in this issue.

·Homeowners Association members.

·Homeowners in previously burned areas.

·Landscaper(s).

·LBFD will be acting in an advisory capacity, as ex-officio, cannot be on the Board.

·People with broad experience rather than specialists are preferred.

5. Next meeting Agenda—June 15, Saturday 10:00 am at City Hall

Elect members of Board–publicized in advance.

·Landscaping project—gather lists of recommended plants (Dan Drake)

·Status of grant.

·Strategic Plan – Carole Zavala and David Horne to continue working on this with another member to complete details.

6. John Fox acknowledged great work by Pat Cooper and the Red Flag Alert Project

Meeting Adjourned at 5 p.m.