Minutes

GREATER LAGUNA COAST FIRE SAFE COUNCIL

Minutes

December 10, 2002  4:00 PM

Emerald Bay Community Center

I           Approval of minutes of September 21, 2002

Moved to approve minutes of September 21, 2002 by Wayne Petersen, seconded by Ilse Lenschow, minutes approved

II         Introductions and Announcements

            David Horne, Chairman, Board Member

            Ken Crumley, Board Member

            Isle Lenschow, Board Member

            Wayne Peterson, Board Member

            Pat Cooper, Board Member, Red Flag Patrol

            Dan Drake, OCFA

            Wade Stearns, Red Flag Patrol

            Beverly Farrier, Scribe

Announcements:

● 501c3 status and franchise board status now approved, dated October 30, now officially a Non-Profit entity

● Positive comments received after recent fire in canyon, well organized

III        Recap of Red Flag Alerts of November 25, 26, 27

A.     First patrol – stage 1 alert – patrols went out every two hours for two days,

  ● Good response from volunteers, quickly responded to notice

  ● Good press coverage and positive feedback

  ●When in doubt, send alerts out

  ● People taking it seriously

B.      Next Steps

  ● Send feedback of first alert to volunteers

  ● Plan for a refresher meeting next year for patrol volunteers

  ● Plan for an advertisement in local paper thanking the participants    involved: volunteers, businesses, etc.

IV        Approval of Financial Reports – Grant #1

A.           Checking Account

B.           Variance Report

  ● illustrates comparison between initial budget submitted to state and actual

C.           Budget “In-Kind” Report

  ● Need to come up with $3900

  ● Matchings must meet 10% of grant, our “In-Kind” budget meets the 10%

  ● Fiscal year ended August 31, 2002, taxes due 5-1/2 months subsequent

D.           Financial reports through Nov 16, 2002 approved

E.            New bank account established for Grant #2

V         Results of the Landscape Research Project & Next Steps

            A.     Students were divided into three groups

1.      1^st Group – homeowners

●  found apathy in the interviews

●  not interested in changing gardens a

● “pointed fingers” at other entities

2.      2^nd group – landscape contractors

●  apathy again, people want “English Garden” look

●  Contractors would lose business if they don’t follow lead

●  Contractors have more control under new construction

3.  3^rd Group gave interesting recommendations

  ●  Send pertinent information on landscape recommendations through the City or through insurance company mailings

  ●  Where to turn to for information

  ●  Produce demonstration gardens and videos

B.      Conclusion – general lack of interest, so be more clever about what we are trying to attempt – better define the projects prior to proceeding

            C.     Next Steps – What are we really going to do?

  ● Project must focus on those interested constituents

  ● City considering joining the Nature Conservancy (NCCP) which will put interior canyons under city control

● Subcommittee formed to meet with landscapers to brainstorm:  Wayne Peterson and Ilse Lenschow volunteered to serve

VI        Nominations and elections for the Board of Directors

A.     Current terms on short (1-year term), 2- and 3-year terms

                        Wayne Petersen – 2 year

                        Ilsa Lenschow– 2 years

                        Pat Cooper– 1 year

                        Ken Crumley– 1 year

John Fox – 3 years

David Horne– 3 years

Warren Cleary – 1 year

Barbara Norton – 2 year

B.           Nominations

  ● Nominate Wade Stearns for 3 year term

  ● Nominate Ken Crumley and Pat Cooper for additional 3 years

  ● Nominate Warren Cleary for additional 3 years

C.           Move to close nominations, approved

D.     Elections

  ● Moved to approve nominations by acclimation

  ● Approved unanimously

VII      Policies and Procedures (Accounting)

A.           Need for Policies and Procedures

●  Beginning in Jan 2003, councils will need to have a Policies & Procedures written to be eligible for funds

  ●  Statewide Fire Safe Council is going to act as grantor for next round of grants

  ●  Administrator of grants funding will act as a contracting agency with an administration fee of 10% of grant money earned

●  Councils that have a 501C3 status and a Policies & Procedures will not have to pay the 10% admin fee to the state

  ●  Prudent to buy the state template and edit for local use

B.           For grants over $10,000, councils will now need to solicit bids

VIII     New Grant Opportunities

A.     Forest Service, BLM

  ● “Chipper Days” or other projects

  ● City might cooperate to reduce trash

IX        Other

X         Next Meeting

            February 25, 4:00 pm, Emerald Bay Community Center

XI        Meeting was adjourned at 5:00